e-Services for transport matters and Suomi.fi e-Authorizations
The Suomi.fi e-Authorizations service allows companies to grant other companies or persons the right to act on their behalf in Traficom’s electronic services for transport matters.
How can I log in as a representative of a company/organisation?
Organisation customers can log in using Suomi.fi identification service. (External link) Each organisation must authorise its assignees with Traficom via the Suomi.fi e-Authorizations service. (External link)
Authorisation in the Trade Register, BIS or the Finnish Register of Associations
When a user chooses to act on behalf of a company, the system will check the Trade Register, BIS and the Finnish Register of Associations for whether the person has a right of representation and to sign that entitles them to act on behalf of the company/organisation. If the person has been granted this right, they will not have to do anything and can use the My e-Services service without having to be granted any separate Suomi.fi e-Authorizations. Our service features the following representation rights:
- Trader
- Managing Director
- Substitute Managing Director
- Deputy Managing Director
- General Partner
- Member of the Board of Directors in a limited liability company or a housing company
- Liquidator
Roles entered into the Finnish Register of Associations that can entitle someone to act on behalf of the association can be:
- Chairperson
- Member
The members of the board in a limited liability company or a housing company have the right to grant a mandate together, if
- There is an entry in the Trade Register on all the board members
- All the board members have a Finnish personal identity code
Granted mandates in the authorisation register
If a representative of a company does not have the right to act on behalf of an organisation on the basis of their position, the authority that is granted to them must be registered in the authorisation register. The mandate may be granted by a person who is authorised to do so on the basis of their position or by a person who has been granted this right by the aforementioned authorised person. (External link)
Traficom’s electronic services for transport matters use the following mandates in the authority register:
Professional transport | Maintenance of transport operator data and permits | This mandate allows the assignee to view and edit transport operator-related organisational information as well as to submit permit applications and view permit information on behalf of the assignor. |
| Maintaining road traffic licences | This mandate allows the assignee to apply for road traffic licences on behalf of the assignor and to view and edit license information, notifications and registrations. | |
Means of transport | View vehicle data | This mandate allows the assignee to view vehicle data on behalf of the assignor. |
| Create vehicle certificates and submit notifications of transfer | This mandate allows the assignee to, in connection with a change of ownership of a vehicle, create certificates, submit notifications of transfer and submit all registrations on behalf of the assignor. |
| Vehicle registrations | This mandate allows the assignee to perform vehicle registrations on behalf of the assignor. For example, the assignee may: Carry out the first registration or change of ownership of a vehicle Decommission a vehicle from road use and commission a vehicle for road use Order a licence plate or a registration certificate |
| Vehicle taxation matters
| This mandate allows the assignee to report the instalment of vehicle tax, apply for exemption from vehicle tax and print a tax debt certificate. |
| Aircraft registration | This mandate allows the assignee to submit an aircraft registration notification on behalf of the assignor. | |
| Notifying self-checks and inspection deficiency reparations | This mandate allows the assignee to submit a self-check notification of craft inspection and notify reparations of deficiencies found during the inspection on behalf of the assignor. | |
| Application for aircraft permits | This mandate allows the assignee to apply for permits related to aircraft, such as certificates of airworthiness, airworthiness review certificates or noise certificates on behalf of the assignor. | |
| Approval and amendment of aviation operations manuals and methods | This mandate allows the assignee to do the following on behalf of the assignor:
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| Application for aviation approvals | This mandate allows the assignee to do the following on behalf of the assignor:
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Watercraft and vessels | Watercraft and vessel registrations | This mandate allows the assignee to submit watercraft and vessel registration notifications on behalf of the assignor. |
| Seagoing service information submissions | This mandate allows the assignee to submit the seagoing service information of a crew on behalf of the assignor. |
Information services | Vehicle information orders | This mandate allows the assignee to order vehicle information on behalf of the assignor. |
GRANT AND REQUEST MANDATES
After you have been identified in the Suomi.fi service, you can grant and request electronic mandates for managing the matters that you need handled.
Finnish Authenticator Identification Service
My e-Services will employ the Finnish Authenticator Identification Service when the KATSO service is phased out. The FinnAuth service is intended for foreign employees of Finnish organisations with no Finnish personal identity code.
Read more about the Finnish Authenticator Identification Service. (External link)
Who cannot use Suomi.fi e-Authorizations yet?
Acting on behalf of another private customer with Suomi.fi e-Authorizations is not yet possible in My e-Services. Acting on behalf of a private customer will become possible during 2023.